PICS Learner Management System : Applicant Sign Up : Application Form

Application Form - Links Media

Personal Details

Please provide the learner's personal details. If you are completing this form on behalf of a learner, ensure the information is accurate.

Title *

First Names *

Surname *

Pro-nouns *

Date of Birth *

Learners Personal Mobile Number *

Learners Personal Email Address *

Address and Residency Information

To determine eligibility for our programme, we require a three-year address history. If the learner has not ordinarily resided in the UK for three or more years, we will need evidence of their right to remain in the UK.

Address *

Address 2 *

Address 3

Address 4

Postcode *

Residency information

Has the learner been ordinarily resident in the UK for the last three years? *

Date moved to current address *

First Prior Address

First Prior Address Postcode

Date moved to first prior address

Second Prior Address (if applicable)

Second Prior Address Postcode

Date moved to second prior address

Immigration Details

Country of Birth *

Is English the learner’s first language? *

Do they consider themselves an Asylum Seeker? *

Do they consider themselves a Refugee or Migrant? *

Emergency Contact Details

In case of illness, absence, or support needs, who should we contact?

Full Name of Emergency Contact *

Relationship to Learner *

Emergency Contact Phone Number *

Emergency Contact Email Address *

Referral Information

Referral Source *

Referrer Details

If an external organisation is referring the learner, please provide details below.

Referrer Full Name

Organisation

Contact Address

Postcode

Work Telephone Number

Mobile Number

Email Address

How long have you been supporting the learner, and in what capacity?

Additional Information

Ethnicity *

Sex *

Demographics

Gender Identity *

Sexual orientation *

Faith / Religion *

Medical

Is the learner currently taking any medication? *

If yes, please provide medication details

Additional comments (including allergies) *

Does the learner have a learning difficulty, disability, and/or health condition? *

If yes, please specify any Learning Difficulties and Disabilities (LLDDs) *

Which would you say is the learner’s primary difficulty? (if applicable) *

Does the learner have an Education, Health & Care Plan (EHCP)? *

Education and Qualifications

Please list prior qualifications.

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Use the button below to add your prior qualifications

Add Prior Qualification

GCSE English Grade *

GCSE Maths Grade *

Current Employment Status *

Length of Unemployment *

Progression & Future Aspirations

Where does the learner want to be at the end of their Study Programme and in the longer term? *

What actions will they need to take within the Study Programme to help them achieve this? *

What support will they need? *

Does the learner have any comments on the referral (e.g., preferred vocational subjects, work placement, etc.)? *

Which College is being applied to? *

Consent and Permissions

Age At Start *

What can the photographs and film be used for? *

I am happy to give permission for my photographs/films to be used in and for presentations.
I am happy to give permission for my photographs/films to be used in and for Catch22 Website or intranet.
I am happy to give permission for my photographs/films to be used in and for Catch22 social media.
I am happy to give permission for my photographs/films to be used in and for Catch22 marketing materials
I am happy to give permission for my photographs/films to be used in and for external media.
I do not give permission for any photos or videos to be used by Catch22

Do you want to remain anonymous for photos and film? *

Photo and Film Consent permission *

I acknowledge that the learner (or their parent/guardian/referrer) has been informed about this consent and agrees with the selected permissions. *

Do you consent to the learner to leave the college site during breaks and lunch times? *

I confirm that the learner (or their parent/guardian/referrer) has been informed about this consent and agrees. *

Do you consent for your child to leave the college site to participate in Community Trips? *

Allowed Contact Methods *

Preferred Contact Method *

Privacy Policy – Catch22 College

What Information Do We Collect and Why Do We Need It?

We collect and process a range of personal data about students, including:
        • Personal Information: Name, unique student number, address.
        • Special Category Data: Ethnicity, language, nationality, country of birth.
        • Attendance Information: Sessions attended, number of absences, absence reasons.
        • Additional Categories: Assessment information, relevant medical information, special educational needs (SEN) data, behavioural information.

This information is stored securely in:
        • Approved databases (e.g., PICS).
        • Our secure IT systems, including emails and file storage.
        • Local locked and secure filing cabinets.

Access to these records is restricted to authorised personnel on a need-to-know basis, in line with UK General Data Protection Regulation (UK GDPR) requirements.
Most of this information is required to fulfil legal, regulatory, or Catch22 College business obligations. Where data is collected on a voluntary basis for a specific purpose, we will ensure transparency and obtain consent.

How We Use Your Data

We use student data to:
        • Support student learning.
        • Monitor and report on student progress.
        • Provide appropriate pastoral and healthcare support.
        • Assess and improve the quality of our services.
        • Comply with legal and regulatory requirements for data sharing.
        • Safeguard and promote the welfare of students.
        • Fulfil contractual and statutory obligations.
        • Facilitate additional student activities, including off-site projects, activities, and educational visits.
        • Protect and promote Catch22 College’s interests, including fundraising.
        • Promote Catch22 College using student images in our website and prospectus.
        • Conduct data analysis, improvement projects, and impact reporting to evaluate and enhance student outcomes, programme effectiveness, and overall service quality.
        • Communicate with students and parents via Twilio and emails from PICSWeb for attendance notifications, progress updates, and other essential information.

Who Will We Share Your Information With?

We routinely share student data with:
        • Schools and other educational institutions before and after attendance at Catch22 College.
        • Schools or educational establishments for referrals or examination centre provision.
        • Our local authority.
        • Social Care services.
        • The Police (where required for an incident, investigation, or crime prevention).
        • The Education and Skills Funding Agency (ESFA) on behalf of the Secretary of State for the Department for Education (DfE).
        • Research and evaluation bodies (where permitted under DfE data-sharing agreements and UK GDPR compliance) to assess educational and employment outcomes.

2024/25 – How We Use Your Personal Information

This privacy notice is issued by the Education and Skills Funding Agency (ESFA) on behalf of the Secretary of State for the Department for Education (DfE) to inform learners about the Individualised Learner Record (ILR) and how their personal information is used.
Your personal data is used by the DfE to exercise its functions under Article 6(1)(e) of the UK GDPR and meet statutory responsibilities under the Apprenticeships, Skills, Children and Learning Act 2009.
The ILR collects data about learners and learning undertaken. Publicly funded colleges, training organisations, local authorities, and employers (FE providers) must collect and return this data annually under funding agreements, contracts, or grants. The ILR ensures public funds are allocated in line with government targets and supports education, training, employment, and wellbeing research.
ILR learner data is retained for three years for operational purposes and 66 years for research purposes. More information is available at: ILR Specification. ILR data is shared with third parties in compliance with DfE data-sharing procedures and legal allowances. The DfE and the English European Social Fund (ESF) Managing Authority (or their agents) may contact learners to conduct research and evaluation to assess training effectiveness. This is part of statutory duties and does not require additional consent.

For full copies of our privacy notice, please contact Catch22 College.

I have read and understood the privacy policy and I am happy to give my permission for my data to be collected and used *

I confirm that the learner (or their parent/guardian/referrer) has been made aware of the privacy policy and consents to data collection and use. *

Potential Start Date *

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Application Form - Links Media

Personal Details

Address and Residency Information

Residency information

Immigration Details

Emergency Contact Details

Referral Information

Referral Information

Referrer Details

If an external organisation is referring the learner, please provide details below.

Additional Information

Demographics

Medical

Education and Qualifications

Progression & Future Aspirations

Consent and Permissions

Privacy Policy – Catch22 College

What Information Do We Collect and Why Do We Need It?

How We Use Your Data

Who Will We Share Your Information With?

2024/25 – How We Use Your Personal Information