PICS Learner Management System : Applicant Sign Up : Links Studio Application V2

Links Studio Application V2

Personal Details

This form should be completed by a parent/carer/legal guardian unless the young person is over the age of 18.

Title *

First Names *

Surname *

Preferred First Name

Date of Birth *

Address *

Address 2 *

Address 3

Postcode *

Mobile *

Telephone

Email *

Ethnicity *

Pro-nouns

Gender *

Faith / Religion

Do you have any health requirements/allergies? (E.g. asthma, heart problems, low blood pressure, epilepsy, diabetes, dizziness, allergies, depression) *

If you have any health requirements (E.g. asthma, heart problems, low blood pressure, epilepsy, diabetes, dizziness, allergies), please List

Do you take any Medication? Please List

In the case of an emergency, which of these medications would have to be administered by a staff member?

Do you have a disability, or health condition? (Including Mental health, social and emotional needs) *

What Learning Difficulties and Disabilities (LLDDs) do you have?

Which disability, difficulty or health condition requires the most support?

Are you supported by social services in any way? If you are, please provide details below *

Social Worker name

Social Worker Contact Number

Social worker email

Borough

Does the young person have a child in need or child protection plan?

Does the young person have and Education, Health and Care plan?

Emergency Contact

Next of Kin Name *

Next of Kin Relationship *

Next of Kin Phone *

Next of Kin Alternative Phone

Next of Kin Email *

Next of Kin 2 Name

Next Of Kin 2 Relationship

Next Of Kin 2 Phone Number

Next Of Kin 2 Email

Next of Kin 2 Address

Next of Kin 2 Postcode

Privacy Policy – Catch22.

What Information Do We Collect and Why Do We Need It?

We collect and process a range of personal data about service users and parent / guardians including:

• Personal Information: Name, , address, email address, phone number Date of Birth, and other contact details

• Special Category Data: Ethnicity, language, nationality, country of birth.

• Attendance Information: Sessions attended.

• Additional Categories: Relevant medical information, special educational needs (SEN) data, behavioural information.

This information is stored securely in:

• Approved databases (e.g., PICS).

• Our secure IT systems, including emails and file storage.

• Local locked and secure filing cabinets.

Access to these records is restricted to authorised personnel on a need-to-know basis, in line with UK General Data Protection Regulation (UK GDPR) requirements.

Most of this information is required to fulfil legal, regulatory, or Catch22 business obligations. Where data is collected on a voluntary basis for a specific purpose, we will ensure transparency and obtain consent.

How We Use Your Data

We use service user data to:

• Support young people’s learning, development and progression.

• Provide appropriate pastoral and healthcare & wellbeing support.

• Assess and improve the quality of our services.

• Comply with legal and regulatory requirements for data sharing.

• Safeguard and promote the welfare of service users.

• Fulfil contractual and statutory obligations.

• Facilitate additional activities, including off-site projects, activities, and educational visits.

• Protect and promote Catch22’s interests, including fundraising.

• Promote Catch22 using service user images and case studies on our website, social media and promotional materials.

• Conduct data analysis, improvement projects, and impact reporting to evaluate and enhance service user outcomes, programme effectiveness, and overall service quality.

• Communicate with young people and parents via WhatsApp, phone calls and emails including emails from PICSWeb for attendance notifications, progress updates, and other essential information.

Who Will We Share Your Information With?

We routinely share service user data with:

• Schools and other educational or relevant organisations where appropriate.

• Our local authority.

• Social Care.

• The Police (where required for an incident, investigation, or crime prevention)

• Referrals where further support or interventions may be required, inclusive of whether consent is or is not required.

• Research and evaluation bodies.

For full copies of our privacy notice, please contact Catch22.

I have read and understood the privacy policy and I am happy to give my permission for my data to be collected and used *

I confirm that the learner (or their parent/guardian/referrer) has been made aware of the privacy policy and consents to data collection and use. *

Age At Start *

What can the photographs and film be used for? *

I am happy to give permission for my photographs/films to be used in and for presentations.
I am happy to give permission for my photographs/films to be used in and for Catch22 Website or intranet.
I am happy to give permission for my photographs/films to be used in and for Catch22 social media.
I am happy to give permission for my photographs/films to be used in and for Catch22 marketing materials
I am happy to give permission for my photographs/films to be used in and for external media.
I do not give permission for any photos or videos to be used by Catch22

Do you want to remain anonymous for photos and film? *

Photo and Film Consent permission *

This form has been completed by *

I understand the information on this form and consent to my child attending Links Studios with the permissions selected above.

Name of person consenting: *

Relationship to young person: *

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Links Studio Application V2

Personal Details

Emergency Contact